Session of 1998
                   
HOUSE BILL No. 2856
         
By Committee on Judiciary
         
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            9             AN ACT concerning public records; relating to county and court records;
10             amending K.S.A. 19-250, 19-252 and 20-159 and repealing the existing
11             sections.
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13       Be it enacted by the Legislature of the State of Kansas:
14           Section 1. K.S.A. 19-250 is hereby amended to read as follows: 19-
15       250. The board of county commissioners of any county in the state may,
16       by resolution, provide for and authorize any officer of the county to pho-
17       tograph, microphotograph or otherwise reproduce or to have photo-
18       graphed, microphotographed or otherwise reproduced   on film any of the
19       records, papers or documents which are by law placed in the custody and
20       control of such officer, except court records, and to acquire necessary
21       facilities and equipment, and to acquire, maintain and use all such ap-
22       propriate containers   and, files and other methods as shall be necessary to
23       accommodate and preserve the photographs, microphotographs   or, films
24         so obtained or as otherwise reproduced. Such photographing, micropho-
25       tographing   or, filming or otherwise reproducing may be so authorized for
26       the reproducing of lists and records in the usual day by day official activ-
27       ities of any such officer, where to do so will greatly promote efficiency in
28       the office, or as a method of preserving old or worn records, papers or
29       documents. The photographic film and prints or reproductions therefrom
30       shall comply with federal standard No. 125a, dated April 24, 1958, or the
31       latest revision thereof, issued pursuant to the federal property and ad-
32       ministrative services act of 1949, and any amendments thereto, and the
33       device used to reproduce such records   on such film for any type of storage
34       shall be one which accurately reproduces the original thereof in all details.
35       The county may use reproduction methods which include the digital stor-
36       age and retrieval of official county records.
37           Sec. 2. K.S.A. 19-252 is hereby amended to read as follows: 19-252.
38         Such Photographs, microphotographs or   (phone)otographic film or prints or
39       reproductions   (tri-stars)erefrom shall be deemed to be an original record for all
40       purposes, and may be used as evidence in all courts or administrative
41       agencies. A transcript, exemplification or certified copy thereof   shall, for
42       all purposes recited herein, shall be deemed to be a transcript, exempli-
43       fication  , or certified copy of the original.

HB 2856

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  1           Sec. 3. K.S.A. 20-159 is hereby amended to read as follows: 20-159.
  2       The supreme court may provide for and authorize any administrative
  3       judge of a judicial district, to photograph, microphotograph or otherwise
  4       reproduce or to have photographed, microphotographed or otherwise re-
  5       produced   on film any of the court records, papers or documents which
  6       are by law placed in the courts of that judicial district and to acquire
  7       necessary facilities and equipment and to acquire, maintain and use all
  8       such appropriate containers   and, files and other methods as shall be nec-
  9       essary to accommodate and preserve the photographs, microphotographs
10         or, films   so obtained or as otherwise reproduced. The photographing,
11       microphotographing   or, filming or otherwise reproducing may be so au-
12       thorized for the reproducing of court records, where to do so will promote
13       efficiency in the office, or as a method of preserving old or worn records,
14       papers or documents. The photographic films and prints or reproductions
15       therefrom, shall comply with federal standard no. 125a, dated April 24,
16       1958, or the latest revision thereof, issued pursuant to the federal prop-
17       erty and administrative services act of 1949, and any amendments thereto.
18       The device used to reproduce such records on   such film for any type of
19       storage shall be one which accurately reproduces the original thereof in
20       all details. The court may use reproduction methods which include the
21       digital storage and retrieval of official court records.
22           Sec. 4. K.S.A. 19-250, 19-252 and 20-159 are hereby repealed.
23           Sec. 5. This act shall take effect and be in force from and after its
24       publication in the statute book.
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